Recruitment, Accounting Associate, Olympia

Associate - Accounting
Olympia, WA

Who We Are:
The Washington Federation of State Employees (WFSE), AFSCME Council 28, has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE has been operating in the state capital for over 80 years fighting for fairness and equality. We ensure hard-working public service workers get better pay, health care, retirement, and a healthy work environment. There is more to accomplish, and we believe we can accomplish it with the right personnel. Come join our team and be part of a larger mission that will make an impact for years to come. Learn more about who we are at:

What We Are Looking For:
The Washington Federation of State Employees (WFSE) is recruiting to fill an Associate position in the Accounting Department located at our Olympia Headquarters.  Reporting to the Director of Finance, this position performs clerical functions of the Accounting Department to include data entry, filing, archiving, organizing expense vouchers, dues processing and maintains various accounting databases.

This position opens all non-banking mail and sorts mail for department recipients. The Associate records receipt of Local Treasurer reports and archives accounting records as needed while maintaining relationships with members, payroll offices, collection agency and staff. This position saves copies of the dues checks received and records them into membership database when processing monthly dues.

Additional duties include:

  • Processes dues receipts, transaction preparation/data entry; documents and reconciles reports; maintains other accounting data; corresponds with members, staff, and state agencies.
  • Process dues in various databases, using a membership database application, including importing dues payment and information files, exception reports, creating charges, applying payments, refunds, and charges to locals for expenses WFSE has paid on their behalf. 
  • Prints and keeps all payment statements and produces other various membership and dues reports. 
  • Maintains spreadsheets of deposits, local expenses, per capita earned, electronic fund payments, and credit card payments.
  • Enter manual transactions into databases.
  • Calculate Local print job orders.
  • Enter all Local expenses into databases.
  • Tracking local union’s monthly treasurer’s report and acts as contact for local unions financial related questions.
  • Email per capita statement to local unions.
  • Prepares final distribution for approval.
  •  Posts approved distribution and prints all Per Capita Reports.
  • Balances Labor Power reports to manual spreadsheets.
  • Other duties as assigned.

Required Qualifications:

  • Two (2) years of professional accounting experience including accounts receivable.
  • Proficient with Microsoft Office programs and 10-key typing.
  • Excellent analytics and data reporting skills.
  • Professional verbal and written communication skills.
  • Valid Driver’s License
  • Basic Database knowledge
  • Ability to meet deadlines.
  • Attention to detail and accuracy.

Desirable Qualifications:

  • Experience working in a labor union.
  • Three (3) years of accounting experience.
  • Bachelor’s degree of Accounting

Special Note:

It is expected that selected candidates live within commuting distance of their assigned work location and live within Washington state. This position is eligible for overtime and may be required to work some weekends. Some travel may be required. A driving record request and a background check will be conducted as a condition of employment. Benefits include 12 paid holidays, annual and sick leave, medical/dental, life, and long-term disability insurance, personal holidays, and more.  The salary range is $47,486 to $58,039 and will be determined commensurate with experience.

How to Apply:

To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to:  [email protected]. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.

Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Manager, Tiffany Wright at (360) 339-5159 or [email protected]. Persons with a disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.